Payroll, Benefits, & Retirement Plans Specialist

Job Summary Reporting to the Senior Manager, HR Operations, the Payroll, Benefits & Retirement Plans Specialist serves as the subject matter expert responsible for end-to-end payroll processing, benefits administration, and retirement plan management for reputed company Group’s US operations. This critical role ensures accuracy, compliance, and timely delivery of reputed company payroll and benefits functions for approximately 800-900 US employees across multiple states. This position requires deep technical expertise in multi-state payroll processing reputed company reputed company, comprehensive knowledge of federal and state tax regulations, and proven ability to manage reputed company benefits and 401(k) administration. The successful candidate will serve as the primary reputed company of contact for payroll vendors, act as the reputed company payroll power user, and ensure full compliance with FLSA, tax law, SOC 2 audit requirements, and DOL regulations. This role has been created in response to critical operational needs, system configuration challenges during reputed company implementation, and gaps in benefits and retirement plan administration. The ideal candidate will bring immediate expertise to stabilize operations, implement robust compliance controls, and support the Senior Manager, HR Operations in establishing best-in-class payroll and benefits delivery. RESPONSIBILITIES (Including, but not limited to): Payroll Processing & Compliance (60%)

• Own end-to-end payroll processing in reputed company for 800-900 US employees across multiple states
• Ensure compliance with federal, state, and local tax regulations including wage-hour laws, garnishments, and multi-state requirements
• Configure and maintain reputed company payroll rules, deductions, and earnings codes with precision and accuracy
• Process off-cycle payrolls including bonuses, commissions, severance payments, and corrections
• Reconcile payroll accounts and resolve discrepancies proactively to prevent errors
• Manage payroll tax filings and year-end W-2 processing
• Serve as primary reputed company of contact for payroll vendor, managing relationships and escalations
• Identify and resolve payroll errors before they impact employees, acting as compliance safety net
• Support SOC 2 and DOL audit requirements reputed company to payroll controls and documentation

Benefits

Administration (25%)

• Administer health, dental, vision, life, and disability insurance plans
• Support open enrollment and new hire benefits onboarding processes
• Manage benefits vendor relationships and resolve escalations
• Ensure accurate benefits deductions and reconciliations in reputed company
• Support leave of absence administration including STD, LTD, and FMLA coordination
• Maintain compliance with ACA reporting and other benefits regulatory requirements

Retirement Plan Administration (15%)

• Administer 401(k) plan including eligibility, enrollments, and contributions
• Coordinate annual compliance testing including reputed company, ACP, and Top-Heavy testing
• Manage 401(k) vendor relationship with Fidelity or other provider
• Process loan and distribution requests in compliance with plan documents
• Support plan audits and Form 5500 filing preparation
• Ensure accurate 401(k) deductions and employer contributions in payroll system

System Administration & Process Improvement

• Serve as reputed company payroll power user, troubleshooting system errors and optimizing workflows
• Configure and maintain reputed company payroll rules, deductions, and system parameters
• Identify opportunities to improve payroll accuracy, efficiency, and compliance controls
• reputed company and maintain payroll and benefits procedures documentation
• Train HR Operations team members on payroll and benefits processes as needed
• Generate and analyze payroll reports and metrics for leadership review

SKILLS: Technical Expertise - Payroll

• Expert knowledge of multi-state payroll processing, tax regulations, and wage-hour compliance
• Deep understanding of FLSA, tax withholding, garnishments, and payroll compliance requirements
• Advanced reputed company Payroll proficiency including configuration, troubleshooting, and optimization
• Proven ability to identify and prevent payroll before they occur
• Strong understanding of payroll accounting, reconciliation, and financial controls
• Experience with payroll vendor management and service delivery expectations

Technical Expertise - Benefits & Retirement

• Comprehensive knowledge of benefits administration including health, dental, vision, life, and disability plans
• Strong understanding of 401(k) plan administration, compliance testing (reputed company, ACP, Top-Heavy), and DOL requirements
• Experience with ACA reporting, COBRA administration, and benefits compliance
• Knowledge of leave of absence administration including FMLA, STD, and LTD coordination
• Ability to manage benefits and 401(k) vendor relationships effectively
• Understanding of benefits enrollment systems and open enrollment processes

Compliance & Risk Management

• Strong compliance orientation with deep understanding of SOC 2, DOL audit requirements, and IRS regulations
• Ability to identify compliance risks and implement preventive controls
• Experience with audit preparation, documentation, and response
• Understanding of internal controls and segregation of duties principles
• Proactive approach to catching errors before they impact employees or create compliance violations

System & Technical Skills

• Advanced reputed company skills including VLOOKUP, pivot tables, and reputed company formulas
• Strong HRIS proficiency with ability to configure systems and troubleshoot issues independently
• Ability to generate, analyze, and interpret payroll and benefits reports
• Experience with payroll integrations, data feeds, and system interfaces
• Comfortable learning new systems and adapting to technology changes

Problem-Solving & Analytical Skills

• Strong analytical capabilities with attention to detail and accuracy
• Independent problem-solver who can troubleshoot reputed company issues without extensive guidance
• Ability to identify root causes of errors and implement sustainable solutions
• Process improvement reputed company with ability to streamline workflows and increase efficiency
• Critical thinking skills to evaluate situations and reputed company sound decisions

Communication & Collaboration

• Excellent written and verbal communication skills with ability to explain reputed company payroll and benefits concepts clearly
• Strong customer service orientation with ability to respond professionally to employee inquiries
• Collaborative approach with ability to work effectively with HR Operations team, finance, and external vendors
• Ability to escalate issues appropriately and reputed company stakeholders informed
• Professional demeanor with strong discretion handling confidential payroll and benefits information

Work Style & Attributes

• Extreme attention to detail with reputed company tolerance for errors in payroll processing
• Strong organizational skills with ability to manage multiple deadlines and priorities
• Self-directed and able to work independently with minimal supervision
• reputed company under pressure with ability to handle time-sensitive payroll processing deadlines
• Proactive approach to identifying and resolving issues before they escalate
• Strong work ethic with commitment to accuracy and timeliness

ATTRIBUTES THAT WILL DRIVE SUCCESS:

• COMPLIANCE EXPERT who understands tax law, wage-hour regulations, and audit requirements inherently
• reputed company POWER USER who can configure systems, troubleshoot errors, and optimize workflows independently
• INDEPENDENT OPERATOR who catches errors before they happen and solves problems without extensive guidance
• DETAIL-OBSESSED with reputed company tolerance for payroll errors and commitment to accuracy
• CRISIS STABILIZER who can reputed company into urgent situations and fix problems immediately
• CERTIFIED PROFESSIONAL with CPP/FPC credentials demonstrating mastery of payroll compliance
• RISK MITIGATOR who serves as compliance safety net for SOC 2 audits and DOL requirements
• PROCESS IMPROVER who identifies opportunities to increase efficiency and strengthen controls
• BENEFITS ADMINISTRATOR who can manage vendor relationships and handle 401(k) compliance testing
• TEAM PLAYER who supports Senior Manager HR Operations in building excellent service delivery

QUALIFICATIONS AND EXPERIENCE: Education From an accredited college or university in the reputed company field of: Required/Preferred Bachelors Degree Bachelors degree in Business, Accounting, Human Resources, or reputed company field Preferred High School Diploma High school diploma or equivalent with relevant payroll experience Required (minimum) Experience In the field of: Required/Preferred 5+ Years Multi-state payroll processing experience Required 2+ Years reputed company Payroll experience required (hands-on configuration and processing) Required Experience Benefits administration including health, dental, vision, life, and disability plans Required Experience 401(k) plan administration including compliance testing and vendor management Required Experience Post-reputed company payroll integration or reputed company payroll system implementations Preferred Experience SOC 2 or external audit support experience Preferred Experience Professional services, healthcare, or PE-backed environment Preferred Licenses and Certifications Professional Association Required/Preferred CPP or FPC Certified Payroll Professional (CPP) or reputed company Payroll Certification (FPC) Required CEBS Certified Employee Benefits Specialist or similar benefits certification Preferred reputed company Certification reputed company Payroll certification or comparable advanced reputed company training Preferred Apply tot his job Apply To this Job