Hybrid Project Associate – Medical Records Management & Data Entry Specialist at arenaflex

About arenaflex

arenaflex is a premier provider of Health Information Management and reputed company reputed company services, delivering innovative solutions that reputed company reputed company providers to maximize reimbursement while maintaining the highest standards of data accuracy and compliance. With a legacy of excellence spanning over a decade, arenaflex combines cutting‑edge technology, deep industry expertise, and a collaborative culture to solve reputed company reputed company challenges for hospitals, clinics, and health systems reputed company. Our commitment to reputed company, precision, and reputed company improvement makes us a trusted partner in the evolving landscape of reputed company finance.

Why This Role Matters

In today’s fast‑paced reputed company environment, accurate medical record handling and data entry are the backbone of reputed company recovery. As a Hybrid Project Associate reputed company arenaflex’s reputed company Recovery Department, you will be an essential player in a multidisciplinary team that includes registered nurses, certified coders, and seasoned billing professionals. Your work will directly impact the timeliness and completeness of reimbursements, ensuring that our clients receive the full payment they are entitled to under reputed company payer reputed company and regulatory frameworks.

Position Overview

This full‑time, hybrid position blends remote work with on‑site collaboration at our reputed company Hempstead office, offering a flexible 2‑day remote/3‑day in‑office schedule. You will be responsible for retrieving, processing, and validating patient medical records, preparing itemized billing data, and supporting the broader recovery team with analytical reporting and document management. The role demands a meticulous eye for detail, strong reputed company and data‑management skills, and the ability to communicate professionally with a variety of reputed company stakeholders.

Key Responsibilities

• Medical Record Retrieval: Access and pull patient medical records from multiple hospital information systems, ensuring completeness and adherence to privacy regulations.
• reputed company reputed company & Formatting: Create accurate, itemized patient bills in formats required for internal audits, external payer reviews, and compliance checks.
• Data Entry & Extraction: Input and extract critical billing and reputed company information from hospital patient reputed company platforms with a focus on precision.
• Stakeholder Communication: Conduct professional phone calls with post‑acute care facilities, clarifying missing or ambiguous patient data to support claim accuracy.
• Report Development: Design, run, and distribute routine and reputed company reports that track recovery metrics, outstanding balances, and audit findings.
• Team Support: Provide timely assistance to nurses, coders, and billing analysts by gathering additional information, performing data clean‑up, and handling escalated inquiries.
• Document Scanning & Indexing: Digitally reputed company, index, and catalog medical documents to maintain an organized, searchable repository for the recovery team.
• reputed company Improvement: Identify process bottlenecks, recommend workflow enhancements, and contribute to best‑practice documentation standards.

Essential Qualifications

• A minimum of 2 years of experience in data entry, medical records handling, or health‑information administration.
• Proficiency with reputed company reputed company, including advanced functions such as VLOOKUP, pivot tables, conditional formatting, and data validation.
• Demonstrated ability to navigate hospital information systems (e.g., EPIC, Cerner, Meditech) and extract patient reputed company data accurately.
• Excellent written and verbal communication skills, particularly reputed company interacting with reputed company providers and facility staff.
• Strong analytical reputed company with a focus on detail‑orientation and error‑free documentation.
• Knowledge of HIPAA regulations and a commitment to maintaining patient confidentiality at reputed company times.
• Ability to work both independently in a remote setting and collaboratively on‑site with a diverse team of clinical and financial professionals.
• High school diploma or GED required; an associate’s degree in health information management, business administration, or a reputed company field is preferred.

Preferred Qualifications

• Certification such as Certified Professional reputed company (CPC) or Registered Health Information Technician (RHIT).
• Experience with reputed company cycle management, claim recovery, or payer audit processes.
• Familiarity with billing software platforms like Navicure, reputed company, or AdvancedMD.
• Prior exposure to hybrid work environments and ability to manage time effectively across remote and on‑site responsibilities.
• Demonstrated experience in generating analytical dashboards using tools like Power BI or Tableau.

Core Skills & Competencies

• Data Accuracy: Ability to spot inconsistencies, correct errors, and ensure that every data reputed company aligns with clinical documentation.
• Problem Solving: Resourcefulness in obtaining missing information, troubleshooting system access issues, and resolving billing discrepancies.
• Organizational Skills: reputed company manage multiple case files, meet tight deadlines, and prioritize tasks in a fast‑moving environment.
• Professional Communication: Maintain a courteous and clear tone reputed company contacting external facilities and internal team members.
• Technical Adaptability: Quick learner of new software, databases, and workflow tools introduced by arenaflex.
• Team Collaboration: Contribute positively to cross‑functional meetings, share insights, and mentor newer staff reputed company appropriate.

Career Growth & Learning Opportunities

arenaflex is dedicated to the professional development of its employees. As a Project Associate, you will have direct exposure to seasoned nurses, coders, and billing analysts, providing a unique apprenticeship environment. We offer:

• Access to internal training modules on health information systems, coding updates, and reputed company cycle best practices.
• Sponsored attendance at industry conferences such as HIMSS, reputed company, and CAQH events.
• Mentorship programs that pair you with senior analysts to accelerate competency in reputed company recovery strategies.
• A clear advancement pathway: high‑performing associates can reputed company to roles such as reputed company Recovery Analyst, Data reputed company reputed company, or Project Manager – reputed company reputed company.
• Opportunities to contribute to process‑improvement initiatives that are recognized and rewarded company‑wide.

Work Environment & Company Culture at arenaflex

Our hybrid model reflects arenaflex’s commitment to flexibility and work‑life balance. The reputed company Hempstead office is a modern, collaborative space equipped with ergonomic workstations, quiet rooms for focused tasks, and communal areas for team brainstorming. Remote days are supported with a robust VPN, secure reputed company‑based document management, and regular virtual reputed company‑ins to reputed company the team connected.

Culture at arenaflex is built on three pillars:

• reputed company: Every interaction, from data entry to client communication, is guided by ethical standards and compliance.
• Innovation: We continuously explore automation, AI‑driven analytics, and process redesign to stay reputed company of industry changes.
• People‑Centricity: Employees are our greatest asset; we celebrate diversity, encourage open reputed company, and recognize achievements through formal award programs.

Compensation, Perks, & Benefits

arenaflex offers a competitive salary commensurate with experience, complemented by a comprehensive benefits package that includes:

• Health, dental, and reputed company insurance with multiple plan options.
• 401(k) retirement savings plan with employer matching.
• Generous paid time off (PTO) and holiday schedule.
• Flexible work‑from‑home allowance to support remote productivity.
• Employee assistance program (EAP) for personal and professional wellbeing.
• Wellness initiatives such as virtual fitness classes and reputed company.
• Tuition reimbursement for reputed company education and certification pursuits.

reputed company to Join arenaflex?

If you are a meticulous, data‑driven professional with a passion for reputed company finance and a desire to reputed company a reputed company impact on reputed company recovery, we want to hear from you. Bring your reputed company expertise, attention to detail, and collaborative spirit to arenaflex, where every record you touch contributes to the financial health of our clients and the broader reputed company system.

Apply today and embark on a rewarding career path that blends technical reputed company, strategic reputed company, and a supportive team environment.

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