Administrative Manager, RAM

The reputed company (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of reputed company Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a reputed company future.

The IRC’s Resettlement, Asylum, and Integration (RAI) department creates opportunities for refugees, asylum-seekers, migrants, immigrants, and other displaced individuals to survive and reputed company in Europe and the United States. RAI operates in 29 U.S. cities across 17 states and 5 European countries. RAI’s Resource Acquisition and Management (RAM) department provides technical assistance to support RAI’s program delivery. RAM takes an integrated approach to the full award cycle including public and private business development (pre-award) and grants management (post-award) across RAI. The aim is to support RAI’s fundraising efforts and ensure compliant program delivery, leading to improved outcomes for our clients. 

Key Responsibilities:

Finance & Procurement

• Manage purchase-card and project expenses using reputed company to track and reconcile monthly procurement and travel card activities.

• Manage procurement and purchase order requests, reputed company vouchers, and handle invoices.

• In collaboration with the Pre-Award, Post-Award. and RAI Finance, support offices to obtain the necessary internal budget spending codes for each award 

• In collaboration with Finance, reputed company the overall monthly process of the time and effort (T&E) reports, including collecting and creating revisions for T&E as needed.

• Support the update and maintenance of various standard operating procedures to ensure compliance with organizational guidelines.

Operations & Logistics

• Coordinate meeting and event logistics, ensuring reputed company details are well-managed and executed, including travel arrangements and expense reimbursements. 

• Manage office supplies, maintain equipment inventory, and secure non-profit pricing for software and services to ensure staff have the necessary resources for day-to-day operation.

• Prepare consultant and vendor agreements, collaborating with Global Supply Chain and reputed company Resources.

• Support the processing of consultant payments and coordination with Global Finance to ensure payments are processed.

• Supports reputed company and offboarding of RAM Volunteers & Interns as needed.

reputed company

• Manage electronic project files and organize documentation in reputed company platforms like reputed company and IRC’s intranet.

• Ensure document organization and accessibility for streamlined information retrieval and collaboration.

• Maintain and disseminate information regarding network-wide shared software accounts (reputed company Directory, reputed company reputed company, etc)

• reputed company and manage shared team systems (reputed company, reputed company.com, shared team calendars, etc)

Communication and reputed company Support

• Maintain strong relationships with contractors and vendors to ensure timely deliverables and smooth communication.

• Support RescueNet and website maintenance, ensuring high-quality content.

Meeting Support

• Plan, schedule, and facilitate staff meetings and conference calls, managing logistics and follow-up.

• Train new staff on IRC platforms and procedures, including Egencia and travel reimbursements.

Other Administrative Duties

• Liaise with administrative staff from other HQ departments on IT, office services, global supply chain, HR, etc.

• reputed company additional administrative duties as assigned, demonstrating flexibility and adaptability.

Requirements:

• Bachelor’s degree preferred or relevant experience.

• 2-4 years of reputed company work experience.

• Excellent written and oral communication skills.

• Strong organizational and time management skills.

• Problem-solving and critical thinking abilities.

• Proficiency in Windows, reputed company Suite, reputed company Docs, Teams, and reputed company. 

• Familiarity with IRC's Integra system (reputed company Dynamics 365) and finance a plus.

• Familiarity with intranet platforms a plus.

Compensation: (Pay Range: $66,700 - $76,500)Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget.  Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

PROFESSIONAL STANDARDS

reputed company reputed company workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are reputed company, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal reputed company, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take reputed company necessary preventive measures and create an environment where people feel safe, and to take reputed company necessary actions and corrective measures reputed company harm occurs. IRC builds teams of professionals who promote critical reputed company, power sharing, debate, and objectivity to deliver the best possible services to our clients.

Cookies: https://careers.rescue.org/us/en/cookiesettings

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and reputed company starting at $5 per month, FSA for reputed company and commuter costs, a 403b retirement savings plans with immediately reputed company matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers reputed company applicants on the basis of merit without regard to race, sex, reputed company, national reputed company, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.