Executive Assistant, Executive Leadership - Chandler AZ, Franklin TN, or remote opportunity

The Executive Assistant provides high-level administrative and operational support to the President and select members of the Executive Team. This role is responsible for managing complex calendars and travel, handling confidential correspondence, coordinating meetings and executive events, and supporting special projects critical to the organization’s success. The Executive Assistant serves as a trusted partner and representative of the President, both internally and externally. This position requires sound judgment, discretion, and the ability to work independently while managing competing priorities in a fast-paced environment. The Executive Assistant ensures the President is well informed and prepared for all commitments and proactively identifies issues of significance that require executive awareness.

Key Responsibilities

• Manage a highly dynamic executive calendar, including scheduling, prioritization, and preparation.
• Coordinate travel arrangements, itineraries, and related materials, which may require coordination with other executive, client or Board engagements
• Prepare, review, and manage confidential correspondence, documents, and reports.
• Serve as a primary point of contact for internal and external stakeholders on behalf of the President and Executive Team members.
• Support executive meetings, including site coordination, agenda preparation, materials and meal logistics, and follow-up as needed.
• Process invoices and expense reports in a timely and accurate manner.
• Research, compile, and analyze information for executive decision-making and meetings.
• Lead and support special projects as assigned, exercising independent judgment and discretion.
• Maintain the highest standards of professionalism, confidentiality, and attention to detail.

Core Competencies

• Exceptional organizational and administrative skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong judgment, professionalism, and commitment to confidentiality.
• Ability to prioritize and manage multiple responsibilities effectively.
• Comfortable working with senior executives, board members, and diverse stakeholders.
• Proactive, self-directed, and adaptable in a changing environment.
• Team-oriented with a strong service mindset.

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