Accounts Payable Specialist, Bilingual English/Mandarin

Job Description:

• Evaluate and manage full-cycle AP processing: invoice intake, coding, approval workflow, and payment execution; prioritize and escalate as needed
• Responsible for vendor setup and documentation requirements, including W-8/W-9 collection and validation, ensuring compliance and payment eligibility
• Review and process employee expense reports and corporate credit card transactions, ensuring compliance with company policy
• Manage AP inbox and resolve vendor and internal inquiries in a timely manner
• Perform AP subledger to GL reconciliations and monthly AP close activities; proactively identify and research variances and make recommendations
• Monitor AP aging, investigate discrepancies, and resolve issues
• Ensure all AP documentation is complete, organized, and audit-ready; identify and escalate any compliance gaps to leadership
• Assist with month-end close, including AP-related journal entries, ensuring accuracy and completeness
• Support annual 1099 preparation and filing
• Manage the company credit card program, including card issuance, account management, and spending limit administration.
• Provide ad hoc support to the accounting team as needed

Requirements:

• Bachelor’s degree in Accounting, Finance, or related field
• Experience with full-cycle AP in a mid-to-high volume environment, with 3+ years of demonstrated hands-on accounts payable experience
• Experience with NetSuite
• Proficiency in Excel
• Exposure to month-end close processes or journal entries
• Bilingual in Mandarin Chinese and English
• Strong communication skills and ability to work cross-functionally
• Ability to meet deadlines in a fast-paced environment
• Strong attention to detail and accuracy

Benefits:

• Medical, dental, and vision coverage for employees and their eligible dependents
• 401(K) Retirement Plan with Company match
• Company paid Long Term Disability Coverage
• Company-paid life Insurance & AD&D Coverage
• Voluntary Life Insurance
• Employee Assistance Program (EAP)
• Company-paid Holidays
• Vacation
• Paid Sick Leave
• Telecommunication Monthly Stipend
• Work-From-Home Equipment Reimbursement

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