IP Assistant - Patent

Gowling WLG is an international law firm committed to excellence and building a supportive workplace. They are seeking an Intellectual Property Assistant to provide administrative support to patent lawyers and agents, ensuring efficient handling of correspondence and resolving discrepancies with patent documentation.

Responsibilities

• Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database
• Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates
• Reviewing and taking action to resolve errors and discrepancies identified and documents submitted to or received from CIPO. Resolving issues can include making calls to CIPO, using CIPO’s on-line feedback form as well as submitting formal written correction requests. Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements
• Resolving work-related matters in a professional and timely manner

Skills

• Data-Entry experience
• Produce a high quality and quantity of work product, occasionally under tight timelines
• Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills
• Intellectual Property experience is an asset

Benefits

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

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