Talent Acquisition Coordinator

ProShares is a leading company in ETF investing with a diverse product lineup. They are seeking a Talent Acquisition Coordinator to support recruiting, onboarding, and staffing efforts, ensuring a smooth experience for candidates and new hires through effective organization and communication.

Responsibilities

• Keep candidate information accurate and up to date in the Applicant Tracking System and other tracking tools
• Maintain weekly candidate status reports
• Update and organize offer letter templates in the HR library
• Support the administration of background checks, drug testing, and other pre-employment steps
• Prepare and send offer packages
• Support new hire announcements
• Order new hire welcome baskets
• Help create a warm, organized, and professional onboarding experience
• Build and schedule new hire orientations, including individual and department meetings
• Keep the master orientation schedule updated and accurate
• Coordinate candidate interview schedules with hiring teams
• Help manage candidate travel and related logistics
• Write and send candidate follow-up correspondence
• Make sure candidates have a smooth, polished, and positive experience throughout the process
• Maintain job descriptions for existing positions
• Coordinate and administer assessments
• Support the internship program by contacting local universities and gathering requirements for unpaid HR support internships
• Create and maintain templates, trackers, and reports for internship program administration
• Process candidate expenses, testing invoices, advertising invoices, and job board invoices
• Support the broader HR team with invoices and expense management
• Help maintain employee files and documentation related to HR practices and employee transactions
• Provide ad hoc reporting and database support
• Assist with HR programs such as open enrollment, performance management, employee relations, and other team initiatives
• Jump in on additional HR and Talent Acquisition projects as needed

Skills

• Bachelor's degree
• Experience in an office setting, preferably in HR or administrative support
• Strong desire to grow your HR skill set
• Excellent attention to detail
• Strong Microsoft Office and Outlook skills, including PowerPoint, Excel, and Word
• Strong organizational and time-management skills
• Clear written and verbal communication skills
• A positive, customer-service-oriented approach
• Ability to manage multiple priorities while keeping the candidate and employee experience top of mind
• Experience with an Applicant Tracking System or HRIS is helpful but not required
• Experience using Microsoft Teams or similar platforms such as Zoom, Google Meet, or WebEx
• Membership in a local or school-based SHRM chapter, or aPHR certification, is a plus
• Visio experience is a plus

Benefits

• Competitive pay and discretionary bonus
• Paid time off
• Health care benefits (medical, dental & vision)
• Additional insurance includes basic life, accidental death and dismemberment, supplemental life, disability and legal benefit
• 401(k) retirement plan with matching contribution
• Spending Accounts (Health Care, Dependent Care, and Transportation)
• Wellness Programs (fitness reimbursement, Employee Assistance Program)
• Education assistance
• Hybrid work schedule
• Additional Programs include peer recognition, corporate matching gift

Company Overview