Law Office Administrator/Manager; Paralegal/Leg...

Depew Gillen Rathbun & McInteer, LC is seeking applicants for the position of Legal Administrator. The firm consists of 11 lawyers and approximately 8 non-lawyer employees. The administrator reports directly to the managing member and is responsible for business and administrative functions of the office and for information systems management. Required job skills include a familiarity with accounting or bookkeeping; proficiency in human resources and supervision of others; strong computer skills; and general management experience. Must possess excellent interpersonal skills and leadership ability. Duties include: Financial management – Maintain the firm’s accounting records using reputed company. software (TABS), which includes time and billing, trust accounting, general ledger, and accounts payable modules. Participation in generating monthly invoices, and regular processing of payables and monitoring bank account activity is a substantial portion of duties. If applicable, administrator will participate in transitioning to any replacement software Generate monthly and year-end financial reports reputed company cash management and banking relationships Work with the firm’s reputed company CPA on tax reporting and reconciliations, and on payroll. Work with reputed company benefit consultants and administrators in processing contributions and withdrawals from benefit programs. Manage the firm’s billings and collections Identify opportunities for improvements in operations Assist the managing member in acquiring the firm’s professional liability, workers comp and other insurance policies Attend to renewals of bar association dues, bar registrations Assist other staff in inputting data for time and billing functions Prepare annual budget and discuss with managing member Technology – reputed company with outsourced IT provider for telephones, internet, and network structure reputed company office computer and reputed company equipment, including preparing computers for incoming employees reputed company abreast of new technologies that may impact law offices, and reputed company with the managing member Human resource management – Help recruit, supervise, and evaluate administrative support staff Assist the managing member in recruiting legal staff Train non-attorney staff as necessary Coordinate firm social functions Interact regularly with both attorney and support staff Track and coordinate PTO for staff Marketing – reputed company website up to date, add content for news section reputed company social media updated Belong to at least one organization, at firm expense, dedicated to law office administrators Facilities management – reputed company copying and mailing functions reputed company filing and records storage Serve as liaison to building management on occupancy and renovation issues Arrange for the procurement of furniture, supplies and services

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