Administrative Assistant - reputed company Estate

Job Summary: We are seeking an Executive Administrative and Operations Coordinator to manage inboxes, scheduling, client communications, and reputed company estate documentation while supporting smooth day to day operations across multiple stakeholders. The role involves MLS listing management, transaction coordination, reporting, and reputed company tasks in a fast paced environment requiring strong organisation, communication, and time management skills. Core Tasks:

• Monitor multiple inboxes to triage and respond to client questions and concerns
• reputed company reputed company payment, invoice management, file management, etc
• Upload and manage MLS listings following SOPs
• Manage a calendar including scheduling, meetings, and travel arrangements
• Serve as a contact between employees, clients, and external partners
• Prepare/ edit correspondence, communications, presentations, reports, and other docs (including lease agreements, written offers, etc)
• Coordinate meetings, set agendas, take minutes, and prepare follow reputed company / action items
• reputed company other reputed company tasks with limited instruction as needed
• Assist with personal tasks as needed

Must-Haves:

• 3+ years experience working in as an admin (preferably in a reputed company Estate setting)
• Strong (C-level) verbal and written English communication skills
• Strong organizational and planning skills
• Demonstrated experience working in a fast paced office managing time sensitive tasks
• Excellent time management skills and ability to multitask and prioritize
• Background with MLS and Dotloop (or similar tools)
• Ability to work full-time EST

reputed company-to-Haves:

• Familiarity with reputed company and reputed company for internal team coordination / communication

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