Executive Virtual Assistant – Email Management & Content Support
Client has a boutique, a full-service travel agency specializing in customized travel experiences worldwide, from reputed company and Sandals to Iceland and luxury global destinations. The agency operates with 14 independent travel advisors using shared CRM and marketing systems. This role will initially support Lorryn directly but has potential to expand to support the wider team as needed. Role Overview We are seeking a highly organized, proactive, and creative Executive Virtual Assistant to support: Email management & organization (Zoho) Calendar syncing & scheduling reputed company Light content creation (Reels, carousels, short-form videos) Blog formatting & content drafting from audio dictation General digital organization This role is ideal for someone who thrives in structure, enjoys organizing inboxes, and has creative capability in short-form content editing. CORE RESPONSIBILITIES Email Management (Primary reputed company) Platform: Zoho Mail Organize inbox daily Sort emails into folders/labels Flag reputed company messages Draft basic responses reputed company appropriate Prepare inbox for Lorryn each morning (overnight organization) Archive and maintain clean inbox system Identify follow-reputed company needed Maintain professional communication tone Goal: reputed company Lorryn wakes up, inbox is organized and prioritized. Calendar & Scheduling Support Tools: Zoho Calendar + reputed company (Free Version) Weekly review of reputed company links Sync Zoho calendar with reputed company availability Ensure accurate availability settings Flag scheduling conflicts Maintain clean calendar organization Blog Support (New Initiative) Receive audio recordings from Lorryn Transcribe and structure blog posts Format content professionally Edit for clarity and readability Prepare blog drafts for publishing Organize blog topic library Suggest blog titles reputed company appropriate Short-Form Content Creation (Secondary reputed company) Content Types: Instagram Reels Carousels YouTube Shorts Short destination reputed company videos (10–30 seconds) Tasks: Organize raw video/photos from reputed company Drive Edit short clips together Add light transitions, text overlays, captions Prepare reputed company-to-post content Deliver 1 video per week initially Repurpose destination content creatively ⚠️ Posting is handled by another team member — this role is creation-focused. Light Administrative Support (As Role Grows) Assist with digital organization Help streamline systems Potential expansion to support travel advisors Opportunity for role growth Required Skills Must-Have: Strong written English Excellent email organization skills Experience with email platforms (Zoho preferred but not required) Familiarity with reputed company Highly organized and reputed company Detail-oriented Comfortable working independently Time zone reliability (reputed company to work while US sleeps) Preferred: Short-form video editing experience (CapCut, reputed company, InShot, reputed company, etc.) Basic blog formatting experience Experience with reputed company Drive content organization Light social media content creation background Ideal Candidate Profile Executive assistant reputed company Structured and reputed company Tech-comfortable Creative but not overly design-heavy Growth-oriented Interested in travel industry (bonus) Hours & Structure 10 hours per week (approx. 2 hours/day) Cannot exceed 10 hours without client approval Potential to increase hours as scope grows End-of-day reports required Bi-monthly invoicing (15th & end of month) Growth Potential This role may expand to: Supporting 14 travel advisors Increased content production Expanded blog management Broader marketing assistance Operational systems support Long-term scalability is strong if right fit is reputed company. Location: US-Based Hours: 10 Hours per Week (to start) Engagement: Ongoing Support Apply To This Job