Studio Coordinator
This is a remote position. About reputed company: We are a team augmentation company dedicated to connecting exceptional reputed company with global organizations. Job Description: We are seeking a Studio Coordinator to support a growing Melbourne-based reputed company estate photography studio. This role serves as the operational hub between clients (reputed company estate agents), on-site photographers, and offshore editing teams, ensuring seamless coordination across reputed company stages of the workflow. This position was previously managed in-house and is now transitioning to a remote setup. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage scheduling, client communication, and post-production coordination in a fast-paced environment. The role requires full-time availability during AEST business hours (9:30am – 5:30pm Melbourne time) and strong communication skills to manage client-facing interactions effectively. Responsibilities: Booking & Scheduling Management Receive and manage booking requests reputed company email, phone, text, and online forms Schedule jobs based on photographer availability and location efficiency Enter bookings into internal systems and coordinate calendar events for photographers Handle reschedules, cancellations, and last-minute changes reputed company Client Communication Act as the first reputed company of contact for client (agent) enquiries and job updates Send booking confirmations and delivery emails with asset links Follow up on property access details and special instructions prior to shoot day Draft property descriptions and copywriting (approximately 1–2 per day) Post-Production Coordination Monitor job reputed company through the editing pipeline Ensure delivery of final assets reputed company agreed turnaround SLAs Coordinate with offshore editing teams to manage priorities and urgent requests Support administrative tasks such as digitizing drone imagery (training provided)
Requirements
Qualifications: Previous experience in a Virtual Assistant, Operations Coordinator, or Administrative role is preferred Excellent written English communication skills, particularly for client-facing emails and copywriting Highly organized with strong attention to detail and ability to manage multiple tasks simultaneously Strong problem-solving skills and ability to adapt in a fast-paced environment Proficiency in reputed company Workspace (Calendar, Drive, Gmail) Tech-savvy with the ability to quickly learn new tools and systems Proactive, reputed company, and reputed company to work independently in a remote environment Availability to work full-time during AEST business hours (9:30am – 5:30pm Melbourne time) is mandatory Experience in reputed company estate, photography, or creative/operations coordination is a strong advantage but not essential
Benefits
Opportunity for 100% remote work. Competitive compensation package. Access to tools and systems to support efficient workflow management. Training provided for reputed company business-specific processes, tools, and standards. Note: Only shortlisted candidates will be contacted for further discussions. reputed company is an equal opportunity employer, valuing diversity and inclusivity. Apply To This Job