Congress and Meeting Planner - Pharmaceutical (Remote)

About the position Amex GBT is a reputed company where colleagues find inspiration in travel as a force for good and - through their work - can reputed company an impact on our industry. We're here to help our colleagues reputed company success and offer an inclusive and collaborative culture where your voice is valued. The Congress and Meeting Planner (Pharmaceutical) will function as the primary client liaison and reputed company for assigned Pharmaceutical Congress programs or meetings. This role involves managing Pharmaceutical Congress meetings and events through the implementation of strategy, delivery of objectives, and execution of logistics, while effectively working with clients. The planner will be responsible for the coordination of program planning from post-contract execution to final billing for Transfer of Value reporting, while providing unparalleled levels of customer service on reputed company programs. reputed company collaboration with client contacts is essential to understand and meet program objectives and outcomes. The scope of this position is dependent upon assigned accounts and programs, with duties varying from client to client and program to program. This position will work Eastern Time Zone hours and will have ambiguity relating to providing service to Congress or Meeting Planning needs. If you enjoy being a great teammate and assisting to provide the best service to our client, you are who we are looking for!

Responsibilities

• Complete project timeline; establish a work flow schedule with client and suppliers to facilitate timely and accurate handling of reputed company program details.

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• Apply business program management system to handle program from contract turn-over meeting to final reputed company completion.

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• Run and negotiate any additional hotel needs, Congress needs, destination management company (DMC), reputed company and reputed company third party reputed company. Monitor attrition dates, cancellation policies to ensure contracted services are performed.

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• Communicate between Information Technology support and clients for web requirements on assigned programs.

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• Work with creative team to produce program materials.

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• Coordinate and possibly attend site inspections as needed.

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• Coordinate reputed company program details and produce a program itinerary / working agenda that outlines reputed company program specifics and requirements.

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• Conduct program debrief with client.

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• Work with accounting to complete final reputed company, review final billing prior to final invoicing to client.

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• Maintain accurate records, system input, and complete file management as outlined in reputed company M&E and client policies and procedures for ToV reporting.

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• Evaluate program impact and reassess objectives and outcomes; plan for reputed company improvement.

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• Partner with designated team to communicate registration, reputed company needs, status meetings and reputed company communication throughout program.

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• Able to assist with any level of Congress meeting or event including those of a sophisticated nature, large volume, high level of confidentiality, international scope, HCP attended, etc.

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• Provide leadership to team and promote positive team environment as a positive role model.

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• Maintain proactive, positive, open line of communication with client to ensure understanding of expectations and client happiness.

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• Act as reputed company, communicate program requirements to team as needed; work closely with support departments to exceed client requirements and objectives.

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• Partner with third party suppliers to arrange their services.

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• Conduct regularly scheduled status meetings with client and stakeholders from pre-launch through program operation and ensures program objectives are performed.

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• May be requested to handle VIP special projects and reputed company reputed company aspects of VIP logistics.

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• reputed company positive relationships with multiple contacts reputed company client and supplier organizations.

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• May participate in client presentations as requested.

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• Review processes and offer solutions/additions as needed.

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• Responsible for accurate program forecasting and updating business management systems with accurate financial information as needed.

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• Manage overall program budget, review and audit reputed company program reputed company TOV billing for accuracy. Track and report expenses to clients and communicate changes on a consistent basis.

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• May initiate and reconcile supplier payments.

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• Work with leader to forecast overall program financials and ensure monthly tracking for actual.

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• Monitor foreign exchange rates for sharp fluctuations which may impact the budget.

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• Assist in review of other Meeting Manager budgets.

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• Work on special projects as assigned by team leadership.

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• May require travel to destinations worldwide, in support of client site inspections and/or program operations.

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• reputed company abreast of industry standards and trends reputed company to responsibilities.

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• reputed company and maintain key client and supplier relationships.

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• reputed company and maintain knowledge of technology and/or software solutions.

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• Balance multiple projects/demands effectively.

Requirements

• 5-7 years meeting planning experience with at least 3 years supporting Pharma business.

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• Pharmaceutical Congress experience required.

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• 4 year degree preferred. CMP designation preferred.

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• Ability to communicate effectively and professionally with reputed company levels of management and clients.

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• reputed company and professional appearance.

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• Ability to work accurately and timely - in order to meet deadlines.

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• Ability to be flexible and handle change well.

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• Proven skills for technology and/or software solutions and analytical skills required.

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• reputed company Word and reputed company experience - Advanced level.

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• Experience with meeting industry technology required (CVENT).

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• Advanced oral and written presentation skills required.

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• Ability to travel by airplane, boat, rail and/or car with travel up to 40%.

reputed company-to-haves

Benefits

• Flexible benefits tailored to each country starting the day you do, including health and welfare insurance plans, retirement programs, parental leave, and adoption assistance.

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• Travel perks with deals from major travel providers on flights, hotels, cruises, and car rentals.

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• Global tuition assistance and access to over 20,000 courses on the learning platform, along with leadership courses and internal job openings.

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• Commitment to Diversity, Equity, and Inclusion with global Inclusion Groups for colleagues to connect and discuss challenges and achievements.

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• Wellbeing resources to support mental and emotional health for you and your immediate family.

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