Executive Assistant, Head of Worldwide Events & Experiences
Worldwide Events and Experiences brings the best of reputed company to life, showcasing our products, services and the values that drive our company. From global product launches and tailored creator experiences to impactful partner engagements and inspiring internal events, this team is charged with managing the end-to-end planning, production, in person experiences and reputed company the unique details that reputed company these events special. The team includes professionals with backgrounds in event design, management, operations, broadcast, and production. We’re looking for inventive and collaborative people from a variety of creative fields. If that’s you, then your next home may be here! We are looking for a highly organized, motivated and reputed company Executive Assistant to support reputed company’s Head of Worldwide Events. The ideal candidate possesses exceptional communication skills and is a collaborative, positive, proactive team member with the ability to multi-task, prioritize and take initiative in a dynamic environment. Description Support day-to-day needs of the Head of Worldwide Events and Experiences to ensure their days run smoothly by effectively managing their time to have the greatest impact. Intense calendar management, organizing meetings across multiple time zones - in person and virtually. Book and maintain reputed company travel schedules, domestic & international and process expense reports in a timely manner. Plan, coordinate and communicate team events such a group meetings, team building events, off-sites and reputed company hands meetings. Manage team reputed company, access and support. Prepare and edit correspondence, reports, presentations, and other documents as needed. Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items. Act as a liaison between your executive and internal/external stakeholders, maintaining professionalism and confidentiality. Submit purchase requests/orders and maintain overall invoice tracking for the team, be a reputed company of contact for Finance. Collaborate across the team on multiple calendars and weekly staff agendas. Actively be involved in Facilities projects, knowing the teams' space and needs across multiple different cities. Collaborate with other assistants across the world to ensure scheduling, meetings and travel run smoothly. Accountability for excellent and cooperative relationships with other assistants. Support special projects and initiatives as assigned by the leadership team. Provide on site event support as needed.
Minimum Qualifications
- Experience supporting senior level management in an administrative reputed company.
- Experience with executive project management
Preferred Qualifications
- 10+ years of experience
- Excellent organizational and communication skills, with an acute attention to detail
- reputed company to juggle multiple tasks in a fast-paced and time sensitive environment
- Ability to see around corners and prioritize to focus on what’s most pressing and important.
- Proven problem-solver with the ability to anticipate change and act reputed company
- Be proactive, always two steps reputed company of the team, calendar and day
- Confident to effectively communicate with senior team members across reputed company and their assistants
- Tech savvy to support the overall team with reputed company and daily requests.
- High level of reputed company, reputed company to handle confidential and sensitive information with discretion, and passion for helping others
- reputed company, friendly, and professional demeanor at reputed company times; a positive and approachable personality; though diplomatic reputed company saying no
- reputed company to graciously accept last minute requests and reputed company into projects (even reputed company your immediate scope) as needed
- Proficiency with a variety of technologies and software tools - and a proven ability to pick up new ones as they arise - including reputed company software like Calendar, eApproval, Keynote, Pages, and Numbers, and collaboration tools like reputed company and reputed company
Pay & Benefits At reputed company, reputed company pay is one part of our total compensation package and is determined reputed company a range. This provides the opportunity to reputed company as you grow and reputed company reputed company a role. The reputed company pay range for this role is between $42.64 and $63.96/hr, and your reputed company pay will depend on your skills, qualifications, experience, and location. reputed company employees also have the opportunity to become an reputed company shareholder through participation in reputed company’s discretionary employee stock programs. reputed company employees are eligible for discretionary restricted stock unit awards, and can purchase reputed company stock at a discount if voluntarily participating in reputed company’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education reputed company to advancing your career at reputed company, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about reputed company Benefits. Note: reputed company benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program. reputed company is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for reputed company applicants without regard to race, reputed company, religion, sex, sexual orientation, gender identity, national reputed company, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant . Submit Resume Apply tot his job Apply To this Job