Back to Jobs

Senior Executive Assistant, People Experience

Remote, USA Full-time Posted 2026-06-25

Zoox is looking to hire an Executive Assistant to support our Chief People Officer, Senior Director of Talent Acquisition, Director of People Partners, and Director of HRIS and People Operations. You will report directly to the Chief People Officer, and work closely with other Executive Assistants and Administrative Business Partners across Zoox. This is an ideal position for you if you works well in a fast-paced environment, are a self-starter, and want to work on a dynamic and mission-driven team.

This role will require strong calendaring and prioritization skills, uncompromising attention to detail, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously, often on tight timelines. A high level of integrity and discretion in handling confidential information, and professionalism in working with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

In this role, you will...

  • Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes
  • Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite
  • Oversee end-to-end project management for org-wide projects and initiatives, including inception, planning, documentation, tracking, and communication
  • Help with new hire onboarding for scaling departments
  • Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
  • Act as a back-up to other Administrative Business Partners and Executive Assistants as needed
  • Qualifications

  • 8+ years of administrative experience in an Executive Assistant or similar role
  • Bachelor's degree
  • Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
  • Excellent written and verbal communication skills
  • Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
  • Bonus Qualifications

  • Experience working with Concur, and TripActions, or SAP Ariba
  • Previous exposure working with outside vendors, cross-functional internal stakeholders and senior leadership
  • Additional Information

    Compensation

    There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. The salary range for this position is$149,000 to$187,000. A sign-on bonus may be offered as part of the compensation package. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.

    Zoox also offers a comprehensive package of benefits including paid time off (e.g. sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.

    apply to this job

    Similar Jobs

    Account Executive

    Remote, USA Full-time

    Software Engineering Manager (AI Support)

    Remote, USA Full-time

    Senior Engineering Manager (Embedded)

    Remote, USA Full-time

    Partner Development Specialist

    Remote, USA Full-time

    Partner Development Team Lead

    Remote, USA Full-time

    Associate Partner Consultant - Post Sales (6-months fixed-term)

    Remote, USA Full-time

    GM - Business Enablement Risk & Compliance

    Remote, USA Full-time

    GM - Business Enablement Risk & Compliance

    Remote, USA Full-time

    Team Lead

    Remote, USA Full-time

    Senior ML Engineer

    Remote, USA Full-time

    Experienced Entry-Level Data Entry Coordinator for Remote Work Opportunities in Data Management and Analysis at blithequark

    Remote, USA Full-time

    Hiring Now: Immediately Need Adjunct, Dance in Philadelphia, PA

    Remote, USA Full-time

    Customer Service Representative (REMOTE – Entry Level)

    Remote, USA Full-time

    Senior Application Security Engineer

    Remote, USA Full-time

    Insurance Product Analyst (Junior)

    Remote, USA Full-time

    Experienced Inbound Customer Service Representative – Taxpayer Support & Problem Solving

    Remote, USA Full-time

    Experienced Special Education Teaching Assistant - High School - Remote Opportunity with Competitive Salary and Comprehensive Benefits

    Remote, USA Full-time

    Senior Staff Machine Learning Engineer, ML Understanding

    Remote, USA Full-time

    Sr. Business Intelligence Engineer

    Remote, USA Full-time

    Remote Content Writer (Virtual) - Join the Netflix Team and Shape the Future of Entertainment

    Remote, USA Full-time