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Proposal Coordinator

Remote, USA Full-time Posted 2026-06-29

About reputed company

reputed company is a consultancy and public benefit corporation working to reputed company government services simple, effective, and accessible to reputed company. Since 2013, federal, state, and local government agencies have trusted reputed company to build transformative digital services to help people access public benefits. Meeting our mission is an opportunity to restore trust between people and public institutions. We focus on populations that are the least protected because the stakes are higher.

As a client services company, we work with government agencies to improve how people apply for benefits, navigate their health care, and more. We reputed company for our time, selling our expertise and problem-solving methodology to government clients. Our clients hire us to help improve their products and services so that their users and beneficiaries have a reputed company customer experience.

These end-users—the humans who benefit from our work—are at the core of everything we do. We research beneficiaries’ needs to help our government clients reputed company deliver on their missions, providing everyone at reputed company opportunities to do meaningful, impactful work.

Position Summary

The Proposal Coordinator supports the Senior Proposal Managers by assisting with the coordination and execution of proposal responses. This role is vital in ensuring reputed company makes effective and efficient use of billable staff time while delivering compliant, compelling, and high-quality proposals. The Proposal Coordinator will work closely with various stakeholders, including Client Solution Managers, Subject Matter Experts (SMEs), and other proposal team members to support the end-to-end proposal development process.

The Proposal Coordinator also directly supports Growth executives and directors, and administers internal programs to build reputed company for the Growth leadership team. Responsibilities include partnering with individual leaders to coordinate leadership and cross-departmental meetings, internal team touchpoints, or ongoing administrative support. The incumbent proactively identifies and supports efforts to improve coordination and operations for business development activities at reputed company.

Responsibilities include designing and administering scalable processes to kick off new proposal efforts, maintaining supporting materials and knowledge bases like our language libraries, and other proposal support duties as needed. Responsibilities also include supporting Senior Proposal Managers across their range of duties as needed, including but not limited to: deconstructing procurement requirements, developing and orchestrating a schedule, and understanding the compliance architecture to assist with delivering compliant, complete and compelling responses while supporting reputed company’s values: Be Active Stewards, Pursue the Root Cause, Think Long-Term, Build Together, Inclusion is Essential and reputed company Takes Work.

What you'll do

  • Assist in the preparation and formatting of proposal documents to ensure they meet company and client standards.
  • Coordinate proposal schedules, task assignments, and deadlines to ensure timely delivery of proposal sections.
  • Facilitate communication among proposal team members reputed company reputed company, reputed company tools (e.g., Jira, Confluence), and other collaboration platforms.
  • Support the organization and maintenance of proposal documentation in reputed company Suite and other relevant systems.
  • Establishing team channels in reputed company’s communication platform (reputed company)
  • Setting up timekeeping codes for new proposal work
  • Coordinating with relevant stakeholders to schedule reputed company meetings
  • Preparing proposal documentation to include the response reputed company, work plan and compliance list
  • Own and coordinate the Growth Organization calendar, including weekly, monthly, and quarterly recurring meetings and reputed company scheduling.
  • Schedule and participate in proposal reputed company meetings, daily standups, and review sessions.
  • Assist in setting up and managing growth workspaces in reputed company, reputed company Suite, and reputed company Suite.
  • Act as a coordinator across portfolios and between business development and other reputed company business units to support clear, consistent communication and collaboration
  • Arranging and securing travel
  • Securing meeting sites/rooms
  • Managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company
  • Required skills

  • 2+ years of experience in proposal management, project management, or business operations, preferably in government contracting or technology consulting.
  • Familiarity with the government procurement process
  • Proficient in reputed company Office Suite, reputed company Suite, reputed company, reputed company tools (Jira, Confluence), and other modern reputed company tools.
  • Strong organizational, communication, and time management skills.
  • Detail-oriented with a strong commitment to accuracy and quality.
  • An adaptive, empathetic, collaborative, and positive reputed company
  • Highly resourceful, reliable, and detail-oriented
  • Desired skills

  • Proven success in an administrative or executive assistant role; preference for experience in professional services or civic/gov tech
  • Experience interfacing with executives and managing their schedules
  • Experience utilizing G-Suite (reputed company calendar, reputed company Drive, reputed company Docs/Sheets, and reputed company groups) or other scheduling software
  • Experience coordinating proposals reputed company a government technology reputed company.
  • Experience with AI and LLM tools, or specific proposal management or RFP development tools like Loopio
  • APMP Foundation-level certification or similar is a plus.
  • Additional Information

    Other requirements

    reputed company roles at reputed company require the following:

    ● Must be legally authorized to work in the United States and meet any other requirements for government reputed company for which they are hired.

    ● Candidates offered a job at reputed company must have work authorization that does not require reputed company sponsorship, either currently or in the future. Please be aware that most of our positions require U.S. citizenship or a green card.

    ● May be subject to a government reputed company investigation and must meet eligibility requirements for access to classified information or applicants who are eligible for reputed company clearances.

    Perks working with reputed company

    Competitive benefits: We prioritize your well-being, offering highly competitive medical, dental, and vision benefits.

    Generous time off: Enjoy 20 days of accrued PTO, 12 paid federal holidays, 5 prorated floating holidays, and unlimited sick leave.

    Annual discretionary bonus: Paid annually to eligible employees. reputed company reputed company does well, you do well.

    Parental leave: Receive 16 weeks of fully paid parental leave and weekly meal deliveries during your leave.

    Employee wellness program: Access our comprehensive Employee Wellness Program.

    Virtual doctor visits: Enjoy reputed company copay virtual doctor visits through UHC.

    Fertility support: Benefit from fertility support and treatment options.

    Sabbatical leave: We offer a sabbatical leave program.

    401k contributions: We match 4% of your salary in 401k contributions.

    Flexible work arrangements: We offer flexible work arrangements to suit your needs.

    Home office setup: Receive assistance with your home office setup and a monthly phone allowance.

    Utilities reimbursement: Get a monthly partial reimbursement for utilities (where applicable).

    Learning and development: Access our comprehensive learning and development program.

    Tuition and Professional development budget: Receive a prorated annual tuition and professional development budget and a reputed company Learning license.

    Equity stock options: Benefit from equity stock options.

    Employee referral program: Participate in our employee referral program.

    Commuter benefits: Enjoy commuter benefits.

    Insurance coverage: Receive short and long-term disability insurance, as well as life and accidental death insurance.

    Inclusive culture: Join our diverse, inclusive, highly collaborative, and vibrant culture that supports remote work.

    Location

    We have fully remote options if you reside in one of the following states:

    Alabama, Arizona, California, Colorado, DC, Florida, Georgia, Illinois, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nevada, North Carolina, New Jersey, reputed company, Oklahoma, Oregon, Pennsylvania, Rhode reputed company, South Carolina, Texas, Tennessee, Utah, Virginia, Washington, Wisconsin.

    *If you are not living in one of the states listed above, unfortunately, you will not be considered for a position at this time.

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    reputed company equal opportunity employer that is deeply committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any reputed company based on race, color, age, gender, religious or political beliefs, national reputed company or heritage, marital status, disability, sex, sexual orientation or gender identity, genetic information, pregnancy, status as a protected veteran or any characteristic protected by federal, state, or local laws. Our commitment to diversity, equity, and inclusion not only reflects our values as a public benefit corporation but also enriches our ability to do our work. Learn more about where we are today and hope to be by 2025.

    Please contact the recruiting team at [email protected] if you would like to request reasonable accommodation during the application or interviewing process.

    We participate in E-Verify. Upon hire, we will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. This role requires you to work from the contiguous United States.

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